GOVERNMENT POLYTECHNIC COLLEGE, KANNUR- 7

ALUMINI ASSOCIATION

BYELAW

1.1 BACKGROUND OF THE FORMATION OF THE ASSOCIATION:

The members for the formation of the Alumni Association was taken by the meeting of the representatives of parents and teachers, held on 12-04-2007. The decision was taken considering the wish of the ex-students of GPTC Kannur, who are working in different places. This also aims at the progress and prosperity of the College as well as the students of coming generation.

1.2 Name : KANNUR GOVERNMENT POLYTECHNIC COLLEGE

ALUMNI ASSOCIATION

1.3 Office : GOVERNMENT POLYTECHNIC COLLEGE

P.O. THOTTADA, KANNUR-7

1.4 Address : KANNUR GOVERNMENT POLYTECHNIC COLLEGE

ALUMNI ASSOCIATION, GPTC, P.O. Thottada – 670 007

2. Area under working: Government Polytechnic College, Kannur

3. AIM AND AREA OF OPERATION:

3.1. To create opportunity for the reunion of the old students for the retention of their

friendship.

3.2. To help the old students who are working in different places to get better job

opportunities.

3.3. To provide monetary help for the talented students of the college, who are economically

backward.

3.4. For providing job opportunities for the students who complete their course.

3.5. To help the college authorities to utilize the opportunities in Government & other levels

for the development of the college.

3.6. To make the construction works needed for development of the college, under the

leadership of the association.

3.7. To improve the relationship between the teachers and students and to develop mutual

respect.

4. STRUCTURE:

4.1. PATRON

The Principal of the college will be the patron of the association.

DUTIES OF THE PATRON:

4.1.1. To provide instructions for the proper working of the association.

4.1.2. To ensure that the functioning of the association is in accordance with the dignity and fame of the College.

4.2. GENERAL MEMBERS:

All those who have completed either diploma course in any of the branches or

two year textile certificate course are eligible for the membership in the association.

4.3. MEMBERSHIP FEES:

The registration fees for the membership in the association is Rs.100/-.

(Rupees One hundred only)

4.4. EXECUTIVE COMMITTEE:

A committee having 27 (twenty seven) members is to be formed as follows for

governing the association.

4.4.1. PRESIDENT:

A member working in any institution (more than twenty years of experience)

other than the technical education department.

4.4.2. VICE- PRESIDENT : ( TWO NOS.)

1. A member who has retired from the Technical Education Department.

2. A member from other institution.

4.4.3. SECRETARY:

A member working in Government Polytechnic College Kannur.

4.4.4. JOINT SECRETARY ( TWO NOS.)

1. A woman member.

2. A member working other than Technical Education Department.

4.4.5. TREASURER:

A member working in Government Polytechnic College Kannur.

4.4.6. MEMBERS OF EXECUTIVE COMMITTEE ( 20 Nos.):

Three members, each from the six branches of the Diploma course and two members from those who completed 2-years textile certificate course.

[Note: In case the members of any department are not available temporarily, the particular post must be left vacant and action should be taken as soon as possible to fill the post. The representation of every branch in the committee is to be ensured.]

5. ADMINISTRATION:

5.1. A general body meeting is to be held annually ( On the 2^nd SATURDAY OF MAY-

Which is known as ALUMNI DAY ) and members of the committee are to be selected.

5.2. The selected Committee must hold at least 3 meetings per year.

6. DUTIES OF THE MEMBERS OF THE EXECUTIVE COMMITTEE:

6.1. PRESIDENT:

i. To preside the committee meetings (Executive & General Body).

ii. To control the sessions,

iii To develop efficiency, dedication and unity among the members.

iv. To make discussions with the College authorities and related firms for the activities leading to the development & progress of the committee & the college.

v. To direct the treasurer in handling the working fund.

6.2. VICE-PRESIDENT:

i. To preside the sessions in the absence of the President.

ii. To help the President in making decisions in the developmental activities.

iii. To provide necessary initiation for the implementation of the decisions taken by the

committee.

6.3. SECRETARY:

i. To convene the executive committee and General body meetings.

ii. To maintain the minutes of the session.

iii. To present the report on the action of the previous session in every meeting.

iv. To make discussions with the related members beforehand about the matters to be discussed in the meeting and present it.

v. To maintain all the records related with the activities of the association.

6.4. JOINT SECRETARY:

i. To help the Secretary in preparing the minutes of the meetings.

ii. To perform the duties of the Secretary in his absence.

iii. To ensure active participation in the activities by the association.

6.5. TREASURER:

i. To handle the financial matters of the association.

ii. To keep the receipts and vouchers of the income and expenditure.

iii. To convince the Executive Committee and General Body about the income and expenditure and the economic condition.

iv. To maintain the account in the bank jointly with the President.

6.6. COMMITTEE MEMBERS:

*. To take part in the meetings of the Executive Committee and provide opinions and instructions needed for the proper functioning of the association.

6.7. GENERAL MEMBERS:

i. To observe the activities of the association and provide the Committee members with necessary instructions and advices.

ii. To cooperate with the activities of the association for its success.

7. WORKING FUND:

7.1. Besides the registration fees collected from the members, the donation from generous people or the associations will serve as the working fund of the Alumni Association.

7.2. The above mentioned amount is to be deposited in the JOINT ACCOUNT OF A NATIONALIZED BANK in the name of the PRESIDENT AND TREASURER and should be withdrawn as per the decision of the Executive Committee.

7.3. The treasurer should present the expenditure of each programme, before the Executive

Committee and get consent for the same.

7.4. No cash balance is to be kept in hand but should be deposited in the bank since there is no

chance of emergency expenditure.

7.5. In case of any emergency expenditure, the advance may be temporarily borrowed from any

sources like PTA and must be returned back as early as possible.

8. REPLACEMENT OF OFFICE BEARERS:

8.1. SECRETARY AND TREASURER:

If the Secretary or Treasurer is unable to discharge his duties due to any unavoidable circumstances, Patron (Principal) will depute another member working in this institution to take charge of the Secretary or Treasurer.

8.2. ALL OTHER OFFICE BEARERS AND EXECUTIVE COMMITTEE MEMBERS

Even any office bearer or executive committee member unable attend the meetings, they

are replaced only in the next General body meeting.

9. MALPRACTICE OF OFFICE BEARERS:

Any complaint noticed against the office bearers, it is to be investigated by a committee appointed by the executive committee. Investigation report will be discussed in the executive committee and proper action will be taken against them.

10. QUORUM OF EXECUTIVE COMMITTEE:

The quorum of the Executive Committee will be one half of the total members of the committee.

11. MODIFICATION OF BYELAW:

In case of any time to time changes required in the byelaw, the same can be implemented by the two-third majority of the members present in the General body meeting.

12. ANUAL GENERAL BODY MEETING AND ITS QUORUM:

Every year General body meeting of association will be conduct on second Saturday of month May. The quorum of General body meeting is one tenth of the total members enrolled.

13. AUDITING:

Income and expenditure of the association should be audited by an auditor appointed by the general body. Audited report should be presented in the Annual general body meeting. All account records in connection with income and expenditure of the association should be handed over to the auditor for auditing. It is the responsibility of the secretary.

14. FORMS AND REGISTER TO BE KEPT:

1. Minutes book

2. Membership forms

3. Account book

4. Activity file

5. Receipt book showing the registration and donation amounts.

15. GENERAL CHARACTER OF THE ASSOCIATION:

Any type of political or religious activities should not be performed under the ban of the association. More over association name should not be utilized for any political or religious activities.

16. DISSOLVING THE ASSOCIATION:

In any circumstance, if the association is to be dissolved, its assets will be handed over to the Government of Kerala.

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We here by declare that the details furnished above is the true copy of the byelaw of the association.

1. President 2. Secretary 3. Treasurer

Suresh kuamr . M.C Sujith Kumar. K Danodaran . K. C